TITLE: Administration Associate, Contracts and Human Resources
WAGE CATEGORY: Nonexempt
DEPARTMENT: Finance and Administration
REPORTS TO: General Counsel
LOCATION: Washington, DC
ABOUT AMERICAN RIVERS
Named one of the best groups to support by “Outside” magazine, American Rivers protects wild rivers, restores damaged rivers, and conserves clean water for people and nature. Since 1973, American Rivers has protected and restored more than 150,000 miles of rivers through advocacy efforts, on-the-ground projects, and annual America’s Most Endangered Rivers® and National River Cleanup® campaigns. Headquartered in Washington, D.C., American Rivers has offices across the country and more than 350,000 members, supporters and volunteers. American Rivers maintains a positive work environment with a culture of learning, support and balance. For more information please visit www.americanrivers.org.
American Rivers embraces and celebrates diversity, equity and inclusion in all that we do. Rivers Connect Us is more than just our tagline. The beauty of rivers is that they connect all people and communities, and we seek to build and embody this diversity in our organization and throughout the conservation field. Each individual brings life experiences, knowledge, innovation and talent to our work, providing perspectives, experiences and competencies that are critical to our effectiveness.
The Administration Associate provides high-level support to the General Counsel’s office and oversees the contracts management activities at American Rivers, ensuring that processed agreements meet standard compliance regulations and follow best practices. In conjunction with this key compliance component, the Associate conducts regular contracts process orientations for new employees, maintains administrative database integrity, and develops and executes strategies for continuous quality improvement. The Associate will also work in conjunction with the Human Resources (HR) department to assist with ongoing organizational compliance matters, which may
include oversight of various HR databases, assistance with payroll processing, helping with annual functions such as the corporate insurance renewal, and other duties as assigned. The ideal candidate is outcomes-driven, organized, detail-oriented, customer-friendly and committed to the American Rivers’ mission.
Contracts Management: Working with the General Counsel, the Administration Associate will manage the contracts process and make recommendations for its continued improvement. This includes, but is not limited to, reviewing incoming agreements, ensuring that agreement templates are filled out correctly, researching compliance issues, maintaining the contracts database, obtaining appropriate contracts signatures, and scanning, filing and sending out signed agreements. Regularly draft and
update contract templates, guidance tools, and management systems. Provide regular contracts training for colleagues and serve as the point person for contract related queries. Handle certificates of insurance filing and monitor contractual insurance requirements.
Human Resources Support: Working with the Human Resources Director, the position will help maintain HR databases and personnel files, assist with the annual corporate insurance renewal and audit, and help with state employment compliance matters. The position will also serve as a backup HR administrator on the ADP Workforce Now platform. In this capacity, the Administration Associate may input employee information, including timecard and payroll data and will share in payroll processing duties.
Other: In support of the General Counsel, the position will serve as the Intern Coordinator for the Legal Department and provide administrative support for the Board Governance and Litigation Committees. Other administrative duties and special projects in support of the department may be assigned as needed.
- Minimum of 2 years of relevant experience or a Bachelor’s degree and 1 year of relevant experience.
- Strong analytical, organizational, critical thinking and communication skills.
- Meticulous attention to detail.
- Able to work effectively as part of a diverse team.
- Able to work effectively with a range of personalities and working styles and with people at all levels of the organization who are geographically dispersed.
- Able to multi-task and meet deadlines.
- Excellent verbal and written communication skills, including phone and email.
- High level of professionalism, integrity, and discretion.
- Proficiency in all Microsoft Office applications and Adobe software.
- Demonstrated commitment to Diversity, Equity and Inclusion.
- Personal commitment to American Rivers’ mission.
COMPENSATION AND BENEFITS
Salary is commensurate with experience. Full-time employee benefits include health, dental and life insurance, a retirement plan, and generous leave time.
Applications are reviewed on a rolling basis. Applicants should submit a resume and cover letter at https://americanrivers.bamboohr.com/jobs/ No phone calls please.
American Rivers is an Equal Opportunity Employer.
Candidates of all backgrounds are encouraged to apply.